|
According to the Radicati Group, the average organizations' email account receives 18 megabytes of email and attachments each work day, and that figure is projected to grow to 28 megabytes a day by 2011. Osterman Research found in a recent survey that the average email user sends and receives 140 emails each workday. Emails form part of an organization's records and must be open and stored just like paper records have been stored by agencies. Email archiving is an important step in securing an organization’s critical information and records assets. An increasing number of mandates and regulations are aimed at compelling organizations to take responsibility to properly store and retrieve email. However, the inconvenience of growing storage costs for every email that needs to be retained as an official record is a problem facing organizations in both the public and private sector. Email archiving system extract message contents and attachments from all incoming and outgoing emails. Email archiving systems indexes the emails and stores them in a read-only format, which ensures that they are recorded and maintained in their original state. The most productive email archiving system creates more space on an agency's mail server. Emails should be stored in a compressed format, which saves a huge amount of disk space for users and governments. Many times, emails need to be produced when litigation occurs or is about to occur. Many times, the messages must be in their original state and the records must be complete. This could entail the presentation of millions of email messages. Attempts to manually search for this information on backups have proven to not only be costly and time consuming, but for most organizations, incomplete. Inevitably, some emails could remain on a PC, a laptop, or a SmartPhone, but do not appear on a daily, weekly or monthly backups. Email archiving via the Exchange journaling function puts an immediate additional load (up to 40%) on Exchange servers. Journaling does not give the space benefits of SEA by lifting the emails out of the Exchange store and into the archive. SEA's 'Direct Archiving' option does not use journaling, can handle any mailbox, and provides two major benefits: no performance hit, and a dramatically reduced message store. Organizations that fail to properly produce the complete email record, or if some of the emails aren't in their original forms, the organization could be found guilty of "spoilage" and could face significant court-ordered sanctions. An email archiving system will save time in the searching process, and store emails in their original forms so there is a very low risk of tampering or "spoilage. Contact Us to find out more about eMail Archiving.
|
